© 2019 The John Schofield Trust, Charity number:1061065                   Privacy Policy

Privacy policy for the John Schofield Trust


The John Schofield Trust understands the importance of protecting the privacy of personal information, and we respect and protect your privacy. This policy is to help you understand how and why we collect personal data about you. It also explains the decisions that you can make about your own information.


To find out more about our privacy policy, please contact our co-ordinator info@johnschofieldtrust.org.uk, who is the data controller.


This privacy policy relates to your personal information, which is any information or combination of information that could be used to identify you as an individual. This includes your contact and employment details, photos and video recordings. We may also hold information such as your educational background, religion or ethnic group (see ‘What kind of information we collect and why: information we hold on applicants’ below). This privacy policy explains how we collect, store and use the information you provide to us or that we otherwise collect about you.


Our privacy policy applies to your access and use of this website and forms part of our terms and conditions. As an applicant to or participant on any of the Trust’s mentoring schemes, you will be asked to accept the terms and conditions set out in this privacy policy by ticking the ‘I accept’ box. If you disagree with any part of this privacy policy or our terms and conditions, please do not access or continue to use the Trust’s services or otherwise submit your personal information to us.


We may update or change this privacy policy so please check this page from time to time and review this statement for changes. We will notify you of material changes to this privacy policy by posting a notice on our home page for a reasonable period of time and changing the “last updated” date.


This privacy policy was last updated on 22 February 2018.


If you have any questions or concerns relating to this privacy policy, please contact us. You can find details on specific areas of our privacy policy in the headings below:


1. Why do we need your personal information?
2. What kind of information do we collect and why?
3. What do we do with your personal data?
4. How do we keep your information safe?
5. What decisions can you make about your information?
6. Sharing personal data with third parties
7. Third party sites
8. Cookies
9. Changes to our privacy policy
10. Contact us


1. Why do we need your personal information?


The John Schofield Trust was set up to recognise and nurture young journalistic talent. We have recently expanded our remit to encourage future journalists who come from disadvantaged backgrounds. The success of our work rests on the continuing support of our contacts.


The purpose of our mentoring scheme is to provide support, encouragement and guidance to journalists who have recently joined the broadcast industry. The John Schofield Trust mentoring scheme puts successful candidates in direct contact for a year with an established journalist in British broadcasting. We run four activities:

 

  • The John Schofield Trust/Royal Television Society Young Talent of the Year award.

  • A mentoring scheme for journalists who have been in the industry for up to five years.

  • A mentoring scheme for apprentices and non-graduate trainees.

  • An e-mentoring scheme for Y12 students in partnership with Brightside to start September 2018.

2. What kind of information do we collect and why?


We collect personal information to ensure that all relevant legal obligations of the Trust are complied with and to promote the objects and interests of the Trust. These include:

 

  • The promotion of our mentoring schemes to applicants and future mentors.

  • The assessment of applications of mentee candidates for the mentoring scheme.

  • Keeping our supporters informed about Trust news and fundraising initiatives.

  • Inviting journalists to volunteer to be a mentor.

  • The use of photographs or videos in our e-newsletter, website and social media sites, or in other promotional literature.

We continuously review records of our contacts to ensure your data is as accurate as possible. We may therefore consult alternative sources which are in the public domain in order to do so.


If you prefer to not receive communications from the John Schofield Trust, please let us know by emailing info@johnschofieldtrust.org.uk
 

Information we hold on winners of the John Schofield Trust/Royal Television Society Young Talent of the Year award.


The Royal Television Society (RTS) shares your contact details (name, employer, email, phone numbers) with the John Schofield Trust once the award has been made. We retain your contact details so that we can showcase winners and to keep in touch with you. Any financial details shared by the winner at the time are destroyed once the bursary award has been paid.


Information we hold on applicants to the face-to-face mentoring scheme


We hold your contact details and the information you supply in your application form. This information is shared with the selection panel in confidence when assessing applications. We retain this information for the duration of the year of the scheme for which you have applied [in case there are drop-outs]. At the end of the year, we retain your basic details (name, date of birth) details in perpetuity so we can see if you contact the John Schofield Trust in the future. We use your contact details only if you have requested to receive communications from us.


In addition, we invite applicants to disclose their educational background, their ethnicity group and if they have a disability. We ask this so we can build an accurate picture of the make-up of our applicants to monitor equality and diversity. This information helps support our bids for funding. The Trust needs applicants’ help and co-operation to enable us to do this, but providing details about diversity is voluntary. This information remains confidential and is limited to only the trustees on the selection panel. We anonymise this information when we include it in any evidence we put together for fundraising bids.


Information we hold on referees supporting candidates in their application


The details you provide on the candidate’s reference form used by the trustees to assess the candidate’s application to be a mentee for the mentoring scheme. We retain your details for a year after the scheme applied for and, unless indicated at the time, we will remove them from our records after this time.


Information we hold on face-to-face mentors and mentees


In addition to the information you (if a mentee) supplied on your application form or you (if a mentor) supplied when volunteering to mentor, we collect and process certain information (including personal information) that you provide to us in any other way, for example by emailing us, disclosing to us by telephone or during any meeting you may have with us. This information may include statistical information, relating to your participation in the John Schofield Trust’s services, including event/s attended, messages sent or received.


All mentees are invited to join a WhatsApp group for their cohort which is not obligatory.


This information is collected to make your mentoring partnership productive and enjoyable, and to enable us to provide you with the best possible service.


For supporters


Your contact details (name, job title, employer’s name, email address, telephone numbers) were given to us by past and current trustees to invite you to our events to promote the work of the John Schofield Trust and to keep you informed of volunteering opportunities. We may also contact you about fundraising initiatives to support our work.


3. What do we do with your personal data?


The Trust’s co-ordinator is the person responsible at the Trust for managing how we look after personal data and deciding how it is shared.


Like other organisations we need to keep your information safe, up to date, only use it for what we said we would, destroy it when we no longer need it and – most importantly – treat the information we get fairly.


4. How do we keep your information safe?


Your personal details are stored on our database and the data is hosted securely in the UK. Candidates’ application forms are stored on a secure computer and these forms (soft and hard copies) are destroyed after the scheme applied for has finished. This information is kept confidential by the John Schofield Trust and, except in the limited circumstances discussed below, will only be seen by the John Schofield Trust.


5. What decisions can you make about your information?

  • If information is incorrect you can ask us to correct it. If you would like us to change or update the information we hold about you please email us [info@johnschofieldtrust.org.uk]. We can also tell you what information we hold about you.

  • If you would prefer that certain information is kept confidential then please let us know.

  • You can ask for your right to be forgotten from our records by contacting our co-ordinator on info@johnschofieldtrust.org.uk or writing to John Schofield Trust, c/o Causeway Education, Edspace, New City College Hackney, Falkirk Street London N1 6HQ.

6.  Sharing personal data with third parties


Your privacy is very important to us. We will not share your personal information with anyone outside of the John Schofield Trust, other than with any contracted partners. We share your personal details with third parties only with your explicit prior consent.


We do not exchange, lend, rent or sell our contact lists to third party organisations.


In exceptional circumstances where a participant is deemed to be at risk of significant harm or to have suffered significant harm, or to be a danger to another person, confidentiality may need to be broken. The service user will be informed of our intended action, or in exceptional circumstances the action may already have been taken before the service user can be informed.


In addition, the John Schofield Trust reserves the right to use or disclose any personal information as needed to satisfy any law, regulation or legal request, to protect the integrity of the John Schofield Trust, to fulfil your requests, or to co-operate in any law enforcement investigation.


7. Third party sites


This privacy policy only relates to the John Schofield Trust and does not extend to your use of the internet outside this website; in particular, it does not relate to any websites to which you may link from our website. The John Schofield Trust is not responsible for the privacy practices of other websites.


8. Cookies


Cookies are small text files that are placed on your computer by the websites that you visit. There are two kinds of cookies: session cookies, which we use to store information relating to your current session on the site but which are deleted when you leave the site; and permanent cookies, which remain on your computer so that our site recognises you when you return. The information in a cookie may include an encrypted version of your username and a unique identifier for that session. You need to enable cookies on your web browser in order to use this site. We also use Google Analytics to provide us with statistical data on how people use this site. Google Analytics cookies are third party cookies set by Google, which include both session and persistent cookies.


Most web browsers allow some control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set on your device and how to manage and delete them, visit www.allaboutcookies.org.


To opt out of being tracked by Google Analytics across all websites visit http://tools.google.com/dlpage/gaoptout. Further information and guidance

 

9. Changes to our privacy policy


We may update or change this privacy policy so please check this page from time to time and review this statement for changes. We will notify you of material changes to this privacy policy by posting a notice on our home page for a reasonable period of time and changing the ‘last updated’ date. If you do not consent to our changes to this privacy policy, please contact us.


This privacy policy was last updated on 22 February 2018.


10. Contact us
If you have any questions or comments about the John Schofield Trust’s privacy policy, or wish to ask us not to disclose information about you (see How we may share and disclose your information) or for correction or removal from our records as discussed above, please contact us at info@johnschofieldtrust.org.uk. You should also use this email address to let us know if any of your personal data changes. Alternatively, you can write to us at the address set out below.


John Schofield Trust, c/o Causeway Education, Edspace, New City College Hackney, Falkirk Street London N1 6HQ.


This privacy policy was last updated on 22 February 2018.


This notice is to explain how we use your personal data. If you have any further questions please contact our co-ordinator.

22nd February 2018